Blog PostsDigital FirstInfluencer MarketingHow to write a blogger outreach email (including two templates)

How to write a blogger outreach email (including two templates)

The elements of pitching with style and finesse.

How to write a blogger outreach email? 

Is there a science to it? Well, I don’t recommend using ready-to-go scripts. As a blogger, somehow you can always feel when someone’s pitching you cold with a generic copy&paste template. It’s a lot of work, but I recommend you write individual emails. It’s worth the effort.

However, a little structure is often a good idea.

Blogger Outreach Email Components

I have this basic public relations checklist for when I write blogger outreach emails. I don’t use it to be sly or in any way to automate my writing, but I use just to make sure I don’t miss any essential parts.

Before sending your pitch, you should consider doing a honeymoon outreach!

These are the components I strive to include:

(Always Include) Honesty

I make sure to express honesty. Saying something nice about another person’s work is the polite thing to do, and if I can’t think of anything honest to say, then I really shouldn’t be pitching that particular blogger.

(Always Include) Purpose

I try to state my purpose in one sentence pretty early on. No superlatives here — I try to keep it plain and descriptive.

(Always Include) Incentive

What’s in it for the blogger? The incentive is the most crucial part, but strangely also the most often forgotten one. I make sure to be clear about the details here.

(Always Include) Recognition

There’s a reason I’m contacting the blogger, we both know that. Therefore, I think it’s important that I, who initiated the contact, also acknowledges the blogger.

(Always Include) Call-To-Action

Many try to soft sell, hoping that the blogger will know what to do without it stating it explicitly. As if that would make the pitch less “salesy”? No, I strive to be clear about what I’m asking of the blogger.

Blogger Outreach Email Examples

This is a made-up example of how I would pitch a blogger writing about interior design:

write blogger outreach email 1
The essential components of a blogger outreach email.

If you include these five elements, and you strive to keep each part down to one or two sentences, you should be able to cover the basics. Some prefer to write even shorter pitch emails, but I think you might run a risk coming off as way too blasé if you take that approach too far.

These elements can appear in any order, see for example this follow-up email example:

Blogger Outreach Follow-Up Example

Here’s another made-up example of how I would do a follow-up outreach to the same blogger:

write blogger outreach email 2
The thank you email is often forgotten.

I try to stay true to my tonality and pitching style. I don’t try to imitate anyone or write as if I were younger or older than I am because I think it’s important to pitch with integrity.

However, I do mix it up quite a bit on the scale between formal and informal. In some cases, I’m simply “all business” and in other a lot more personal — depending on the context.

Good luck and please share your experiences in the comments!

Photo by rawpixel on Unsplash.


Avatar of Jerry Silfwer
Jerry Silfwer
Jerry Silfwer, aka Doctor Spin, is an awarded senior adviser specialising in public relations and digital strategy. Currently CEO at KIX Communication Index and Spin Factory. Before that, he worked at Kaufmann, Whispr Group, Springtime PR, and Spotlight PR. Based in Stockholm, Sweden.
  1. Hi my name is Ronald and my fiancé and I just opened up a Buffalo wing spot which serve some good food. My problem is that I’m trying to attract more customers from the surrounding area. I have just a few locals coming and a lot of repeat customers. My food is a 10 and the service is excellent. The atmosphere of the restaurant is amazing, but I really need help with getting exposure. I’m located in Stone Mountain.

  2. Hi Jerry,
    I am wondering if you have a blog post (or can email me some pointers) on writing an outreach email to food brands / food producers from me (the blogger) asking if they would like for me to make a recipe using their product, and if they would sponsor it. Doesn’t have to be monetary for now, just free product to use and take pictures of.

  3. I wouldn’t say incentive is actually that important to me. If a musicians emailing about their music, it’s usually pretty obvious they want you to cover their music. I don’t need to be bribed to do that, so long as I like the band…

  4. Thanks again for a great and straight to the point article. There´s always something to learn when I open a link directing to your blog.

    Like Elia I like the “new” tone of voice you found and I think it really suits you and your blog.

    Is the conversion rate ( asked earlier by Magnus) equal for you on the global and swedish market? Is this when you do your honeymoon outreach? If time is short and you need to cut to the chase – is it as high then?

  5. Hey Jerry!

    I have been following your blog for nearly a year, and I really like your transparency, way of thinking and non *BS* style of blogging. It’s really a scarce commodity in these marketing circles.

    I am writing to you to let you know that I would like to see the “Blogger Outreach” e-book, packed with interesting examples. I really think your readers would treasure it, and I would be happy to share it with my circles. I don’t think anyone has written this type of book, and I can’t think of a better person than you.

    What do you think? If you want someone to bounce it around with, I am here!


    • Thank you, Elia — especially for your continuous encouragement. And yes, I’m actually mustering up materials to put something together. And your support has earned you a foreword mention, for sure.

  6. Thanks for sharing. One question though, what kind of conversion rate do you get on these?

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